Frequently Asked Questions
What is an online conference?
An online or virtual conference
is a conference which takes place via the
can read papers, discuss issues and share
ideas, just like in an actual conference.
are the benefits of an
An online conference enables you to read
the papers, view presentations and demos
and take part in the discussions without
having to travel long distances or stay overnight.
Online conference costs are also minimal.
You can also take time to think about what
you want to say before posting a message and
you can read papers and view demos even after
the conference is over.
Will there be any
audio or live presentations?
the PowerPoint presentations will be
accompanied by audio so make sure you computer
is set-up for audio as well. We have decided
not to have live audio presentations but
include live chat discussion with the presenters
instead. We want people from around the
globe to participate and making the technical
requirements too complicated would prevent
many from attending and participating.
Providing live audio capabilities would
slow down the speed, affect the sound quality,
and increase cost, in turn increasing the
registration fee. Pre-recorded audio presentations
and live chat and discussions with presenters
allows us to accomplish both – clear presentations
that will take place without technical
glitches and the experience of a real conference.
have the program schedule available?
final schedule will be posted on the conference
web site. Discussion forums will be developed
around the interests and expertise among
the registered participants. As the activities
are firmed up, they will be placed on the
web site. Why
do I need to register before I can enter
the Conference Area? You need to register so
that: You can attend the conference, participate
and have access to the papers and presentations.
We know who is attending the conference.
We can remind you when the conference is
about to open. We can inform you about future
events. Other delegates
know who you are when you post a message.
What user name and password should I use
when I register? You can use whatever user
name and password you like which will be done
when you register. Please remember that you
will need to use these when you login to
the site after your first visit so be sure
to write this information down. Is there
a charge to attend the conference? Yes, there
is a fee to attend the conference. Online
conference costs include website development,
script and software development, and dedicated
server hosting costs. Just as in traditional
face-to-face conferences, an online conference
of this size demands a tremendous amount of
effort on the part of staff.
if I don't feel comfortable about sending my
credit card number over the Internet?
We will try and make other arrangements with you. Contact our registration
office by sending email to email@example.com
do I obtain a written receipt of my registration?
Send a request by email to firstname.lastname@example.org
Will I have to pay the conference fee
even if I'm presenting a paper?
Yes, you do need to register.
Why do you publish the papers a week
before the discussions?
give you the chance to read the papers and
work out what you want to say about them. Why
do you leave the discussions open after the
conference has formally closed? To give everyone
the chance to continue to talk about the key
issues raised during the conference. What
are the conference ground rules? Please take
time to read the papers and listen to what
other people are saying, respect the views
of other people, even if you disagree with
them, tell us what you think – your views are
as valuable as anyone else's, express yourself
in plain English, avoiding any unnecessary
technical terms or jargon, and keep your contribution
short and to the point. Please do not post
the same message several times or post it in
different discussions, disclose personal information
which may leave you vulnerable to abuse, criticize
or seek to disparage them, use abusive or offensive
language, concentrate on past failures – look
at positive learning from past experiences
and mistakes. Please note that we reserve the
right to edit or remove inappropriate messages
posted during a conference.
How do I get the most from an online
What happens after the conference closes?
- Set aside time to attend. Read the presentations
ahead of time because they will be available
a week before the conference starts.
- Make the most of the interactive opportunities
during the two conference days.
- Don't lurk-actively participate and use the
chat rooms, discussion forums, discussion boards
and show up at the Foyer Cafe.
- Network – this a great way to meet others
in the field and others who share common interests.
- Be open to the positive differences of this
relatively new medium.
- Don't expect the online conference to be
exactly like a face-to-face conference. Discover
the strengths of this virtual medium--the differences
that are advantages.
- Have fun: Explore. Discover. Experience.
Although most conferences officially
close on the same day they open, we keep all
sections of each conference open for a minimum
of three months after the event. This means you
can continue to read the papers, view the online
presentations, and post messages. Who should
I contact for additional information? If you
require further information about the conference,
please contact us at: email@example.com
runs the conference? The Reading Matrix Inc.
started this conference and will continue to
host it in the years to come. We invite your
participation and look forward to your ideas
How can my company participate as a
vendor or a sponsor for this conference?
We welcome participation by vendors and organizations that provide hardware,
software, services, and support for all our esteemed colleagues. Contact firstname.lastname@example.org